In general, in a company, bosses give work instructions to subordinates, and subordinates will proceed with their work based on those instructions from their bosses, but subordinates directly influence customers and company sales based on their bosses’ instructions, so bosses have a great important role to play.
I think there are so many cases where the behavior of the boss is indirectly related to the performance of the company.
So, the existence of a boss is very important.
For example, if the goal of a job is to “carry the product from point A to point B,” but the boss’ instructions to the subordinate are wrong: “carry the product from point A to point G,” then no matter how well the subordinate performs at his or her best, the job will ultimately fail because it has deviated from the goal.
Also, if the boss is not able to manage the work of the subordinates, the subordinates may unknowingly take on too much work, which may cause the subordinates to have a mental breakdown at worst, and if that happens, it will be difficult to finish the work by the deadline.
If this happens, it will have negative effects on the company’s sales and credibility.
For this reason, the role and behavior of the boss in the company are very important.
However, when I look at the news and the Internet, I often see reports of power harassment and mental pressure from the boss to subordinates, and it seems that bosses often push their subordinates to take responsibility for their work.
It seems that the second most common reason for Americans to change jobs is “lack of management skills of the boss.”
It seems that in Japan, too, the reason for changing jobs is often “I didn’t like the way my boss was working.
Thus, if the boss fails to behave appropriately, the company will not only fail to achieve results but also people will also quit.
After all, the role of the boss is very important.
So what exactly is the “role” of the boss?
How should they behave?
I believe that a boss must keep the team running smoothly in order to achieve the goals set for the team and himself/herself.
Work is not primarily an individual activity but requires the cooperation of many different people.
If the team is not running smoothly, and productivity is low due to inefficient collaboration, it will be difficult to achieve the goals set for the team.
Therefore, it is an important role of the boss to keep the team running smoothly, and it will be important for the boss to take a step back and look at the overall work and adjust the work of the entire team as needed.
It is also important for the boss to keep in mind the appropriate division of roles, with the boss doing what is necessary and subordinates doing what should be left to them.
I will now discuss how bosses should behave toward their subordinates in order to keep the team running smoothly.
Have the mindset of nurturing subordinates
As people’s positions change, the roles they are expected to play will also change.
When you are in a position to have subordinates, I think it is better for you to have the consciousness of nurturing your subordinates.
When subordinates grow, the company’s strength increases, and I think it’s very meaningful for the subordinate’s life to grow as well.
Management resources are generally referred to as “people, things, money, and information.” People handle things, people handle money, and people handle information, all of which are handled through people, so in the end, “people” who handle all of these things are the most important resources.
A company is made up of people, and the more capable people a company has, the more likely that company will be able to do good business in the future, so the perspective of developing employees will be important in the long run.
Therefore, I think it is very important to develop subordinates.
As long as the company is made up of “people,” it makes sense that nurturing “people” will increase the company’s strength, which in turn will lead to better performance!
Therefore, I think it is better for bosses to have a long-term perspective and also have the perspective of “nurturing subordinates” in their daily work.
And I believe that a boss who can nurture his or her junior staff will be highly regarded as a boss.
Pay attention to the motivation of subordinates
Motivation has great effects on people’s behavior.
As a matter of course, high motivation will have a positive impact on people’s daily performance, while low motivation will have a negative impact on daily performance.
The fact that motivation is related to performance means that the boss should be concerned about the motivation of their subordinates to some extent.
I think it is very meaningful to actively listen to subordinates’ frustrations and concerns when they seem to be in trouble.
When subordinates have a boss who cares about them, they may think, “I’ll do my best for him!”, and I think it can also motivate subordinates.
Also, I think a very easy way to control the motivation of subordinates is to praise them.
Moreover, praise is easy and inexpensive to give.
Receiving praise will give subordinates confidence and will encourage them to repeat the desired behavior.
I don’t think there’s anyone who doesn’t appreciate a compliment!
Also, if there seems to be a task that subordinates are interested in and enthusiastic about, entrusting them with it, even if it is a little more difficult, will also lead to higher motivation.
People are highly motivated by what they want to do, and if a subordinate’s motivation seems to be declining, it may be useful to find out what his or her interests are.
Give clear work instructions to subordinates
Bosses must give clear instructions to their subordinates.
I think this is really important.
This is because if subordinates work with unclear instructions, the work will proceed with incorrect perceptions, which can lead to serious accidents.
And in the end, the boss has to take responsibility for that serious accident.
I don’t think this is productive at all.
So the boss needs to make sure to give clear instructions so that they don’t have to take unnecessary responsibility later on.
The boss may think, “Why can’t he understand what I’m saying?”, but if the other person doesn’t understand your intentions, it’s not proper communication.
The same can be said for communication with friends and family.
Proper communication is when one’s intentions are clearly conveyed to others, so I believe that bosses have the responsibility to clearly convey their instructions to their subordinates and manage them so that they do not work in the wrong direction.
Incidentally, in online surveys, there are many complaints about “unclear instructions from the boss.”
When I typed “boss instructions” into the search bar, I got these predictions.
“boss instructions unclear”
“boss instructions messy”
“boss instructions bad”
…That’s pretty harsh.
Evaluate the work of subordinates
Bosses need to evaluate the work of their subordinates and reflect their subordinates’ work in their subordinates’ salaries or improve their subordinates’ work.
It is necessary to look at the work of subordinates objectively and fairly so that subordinates can receive appropriate feedback on how to improve their work during personnel evaluations.
I believe that feedback is an absolutely essential element in the development of subordinates.
This is because if people don’t know what’s wrong with themselves, they can’t improve.
Therefore, the boss needs to teach the subordinate the points for improvement from a third party’s perspective.
By doing so, subordinates will realize what they are lacking and will grow up on their own.
It’s true that if a person doesn’t notice a problem, he or she won’t be able to change forever
Do not reprimand subordinates for their mistakes
I believe that bosses should not reprimand their subordinates harshly for their mistakes.
Of course, I don’t deny the need to severely reprimand and punish subordinates who break company rules or behave in a way that makes other coworkers feel bad.
However, there is no need to reprimand a subordinate if the mistake was made without malice.
This is because a harsh reprimand will disturb the mental state of the person being reprimanded.
I have no idea what the need is to disturb the mental health of my subordinates.
Is it really necessary?
I think it is enough to logically analyze the causes and countermeasures for the mistakes that occurred.
If the boss reprimands the subordinate for his or her lack of ability, the subordinate will lose more and more confidence.
And I think it’s very inefficient to work with reduced productivity.
I don’t see any benefit in disturbing the mental health of my subordinates and lowering their performance.
Some people’s minds get broken easily (like mine, lol), and I don’t think it’s necessary to do something that only brings up demerits.
Also, reprimanding them harshly for mistakes will make it harder for subordinates to reveal their mistakes next time.
It creates a structure that hides mistakes.
And that can eventually lead to serious damage to the company.
When a serious mistake is made, it is necessary to recover quickly, but subordinates are reluctant to reveal the mistake because they think that “if the boss finds out about the mistake, they will get angry again”, which will delay the recovery of the mistake and ultimately increase the possibility of serious damage to the company.
It is natural for subordinates to not be able to work at the same level as their boss, so the boss should take a step back and gently teach them from a long-term perspective.
Bosses may reprimand the subordinate for his/her bad attitude, but they should not reprimand the subordinate for his/her lack of ability.
When I get angry, I get depressed, and then I make another mistake, and then I get depressed again, and then I make another mistake again……
This is what I have experienced.
We have looked at the role and behavior of a boss.
It is the subordinates who actually do the work on the front lines.
If the boss is always interfering in the front line, the subordinates will not be able to work as much as they would like, which in turn will lead to inefficiency.
Therefore, it is important to leave the actual work to the subordinates, and for the boss to take a step back and look at the work of the subordinates and provide support as needed.
I believe that bosses need to be like a lubricant to help their subordinates perform at their best.
Work will go more smoothly if subordinates do their subordinates’ work and bosses do their bosses’ work.
So important to divide our work roles!
And when each person is dedicated to his or her role, the efficiency and productivity of the team will improve.
So, I hope this article will be of some help to the distressed office workers out there!
Thank you for reading this long 😉